Family and Medical Leave Act Employee Rights and Responsibilities

Families First Coronavirus Response Act (FFCRA) and COVID-19 Compassionate Leave Expires 12/31

The Families First Coronavirus Response Act (FFCRA) and the County’s temporary COVID-19 Compassionate Leave policy will expire December 31, 2020. Beginning January 1, employees must use personal accrued sick/vacation hours for COVID-related absences. 

Employees should continue to use safe work practices to prevent the spread of COVID-19, including self-screening prior to entering the workplace, wearing a face covering when safe social distancing cannot be maintained, and washing hands often. Employees must notify their supervisor if they experience any COVID-19 symptoms, believe they have been exposed to someone with COVID-19, or are awaiting test results for COVID-19.

Basic Leave Entitlement

FMLA requires the County as a covered employer to provide up to 12 weeks of unpaid, job-protected leave to eligible employees for the following reasons:

  for incapacity due to pregnancy, prenatal medical care or child birth
  to care for the employee’s child after birth, or placement for adoption or foster care for the purpose of bonding with child;
  to care for the employee’s spouse, son, daughter or parent, who has a serious health condition;
  for a serious health condition that makes the employee unable to perform the employee’s job; or
  to address certain qualifying exigencies (military events, arranging for alternative childcare, addressing certain financial and legal arrangements, attending certain counseling sessions, and attending post-deployment reintegration briefings) when the employee’s spouse, son, daughter or parent is on covered active duty or called to covered active duty status

Family and Medical Leave Request Form

Military Family Leave Entitlements

FMLA also includes a special leave entitlement that permits eligible employees to take up to 26 weeks of leave to care for a covered servicemember during a single 12-month period. A covered servicemember is: (1) a current member of the Armed Forces, including a member of the National Guard or Reserves, who is undergoing medical treatment, recuperation or therapy, is otherwise in outpatient status, or is otherwise on the temporary disability retired list, for a serious injury or illness*; or (2) a veteran who was discharged or released under conditions other than dishonorable at any time during the five-year period prior to the first date the eligible employee takes FMLA leave to care for the covered veteran, and who is undergoing medical treatment, recuperation, or therapy for a serious injury or illness.*

*The FMLA definitions of “serious injury or illness” for current servicemembers and veterans are distinct from the FMLA definition of “serious health condition.”

Military Family and Medical Leave Request Form

Benefits and Protections

During FMLA leave, the County will maintain the employee’s health coverage under any “group health plan” on the same terms as if the employee had continued to work. Upon return from FMLA leave, most employees will be restored to their original or equivalent positions with equivalent pay, benefits, and other employment terms.

Use of FMLA leave cannot result in the loss of any employment benefit that accrued prior to the start of an employee’s leave.

Eligibility Requirements

Employees are eligible if they have worked for the County for at least 12 months, have 1,250 hours of service (actual hours worked) in the previous 12 months.

Definition of Serious Health Condition

A serious health condition is an illness, injury, impairment, or physical or mental condition that involves either an overnight stay in a medical care facility, or continuing treatment by a health care provider for a condition that either prevents the employee from performing the functions of the employee’s job, or prevents the qualified family member from participating in school or other daily activities.

Subject to certain conditions, the continuing treatment requirement may be met by a period of incapacity of more than 3 consecutive calendar days combined with at least two visits to a health care provider or one visit and a regimen of continuing treatment, or incapacity due to pregnancy, or incapacity due to a chronic condition. Other conditions may meet the definition of continuing treatment.

Use of Leave

An employee does not need to use this leave entitlement in one block. Leave can be taken intermittently or on a reduced leave schedule when medically necessary. Employees must make reasonable efforts to schedule leave for planned medical treatment so as not to unduly disrupt department operations. Leave due to qualifying exigencies may also be taken on an intermittent basis. The County requires that bonding with children must be taken in a continuous block of time and may not be used intermittently.

Substitution of Paid Leave for Unpaid Leave

Employees must use accrued paid leave while taking FMLA leave and comply with the County’s normal paid leave policies.

Employee Responsibilities

Employees must provide 30 days advance notice of the need to take FMLA leave when the need is foreseeable. When 30 days notice is not possible, the employee must provide notice as soon as possible and must comply with the County’s normal call-in procedures.

Employees must provide sufficient information for the County to determine if the leave may qualify for FMLA protection and the anticipated timing and duration of the leave. Sufficient information may include that the employee is unable to perform job functions, the family member is unable to perform daily activities, the need for hospitalization or continuing treatment by a health care provider, or circumstances supporting the need for military family leave. Employees are required to provide periodic recertification supporting the need for leave.

Employer Responsibilities

The County will inform employees requesting leave whether they are eligible under FMLA. If they are, the notice must specify any additional information required as well as the employees’ rights and responsibilities. If they are not eligible, the County will provide a reason for the ineligibility.

The County will inform employees if leave will be designated as FMLA-protected and the amount of leave counted against the employee’s leave entitlement. If the County determines that the leave is not FMLA-protected, the County will notify the employee.

Unlawful Acts by Employers

FMLA makes it unlawful for any employer to:

  • interfere with, restrain, or deny the exercise of any right provided under FMLA; and
  • discharge or discriminate against any person for opposing any practice made unlawful by FMLA or for involvement in any proceeding under or relating to FMLA.


An employee may file a complaint with the U.S. Department of Lab or may bring a private lawsuit against an employer.

FMLA does not affect any Federal or State law prohibiting discrimination, or supersede any State or local law or collective bargaining agreement which provides greater family or medical leave rights.

FMLA section 109 (29 U.S.C. § 2619) requires FMLA covered employers to post the text of this notice. Regulation 29 C.F.R. § 825.300(a) may require additional disclosures.

For additional information: 1-866-4US-WAGE (1-866-487-9243) TTY: 1-877-889-5627